Exhibitor Info

Exhibit Hall Schedule-at-a-Glance
  Exhibit Set-Up      Exhibit Hall Open   Exhibit Dismantle
Monday, June 5
2:00 pm - 6:00 pm
Tuesday, June 6
7:00 am - 10:00 am

  Tuesday, June 6
10:30 am - 5:30 pm
Wednesday, June 7
8:00 am - 6:30 pm

Reception in the Exhibit Hall
5:30 pm - 6:30 pm
Wednesday, June 7
6:30 pm - 10:30 pm


Each 10' x 10' Booth Includes: 
Exhibitor name and description in the conference program; logo and description on the ACE 2023 website
6’ draped table, 2 chairs, and a wastebasket
Standard hotel-grade carpet (booth carpet upgrade is available for an additional charge)
2 complimentary full conference registrations, plus 2 exhibit hall-only staff passes
10' x 20' booths 
are also available.  

We are pleased to welcome back Fern Exposition Services to manage the Exhibit Hall at ACE 2023! The Fern Team will be providing the following Event Services: 
  • Event information
  • Display rentals
  • Booth furnishings
  • Shipping and material handling
  • Electrical & Utilities ordering 
  • Booth pipe & drape set-up and tear-down.  
All this will be managed using The Fern OneView exhibition management portal (OneView). Shortly after reserving your exhibit space, you will receive log-in credentials enabling you to view your dashboard, print shipping labels, and facilitate the many aspects of preparing, staging, and presenting your exhibition to your audience. Upon receipt, you will be prompted to create a username/password combination. From there, the Dashboard will give you access to the information you’ll need for logistics, forms, etc. Links have been sent to each exhibitor's primary contact person. Click here to request that we resend your login credentials or to verify your firm's primary contact person for access purposes. 

Access to OneView is restricted to one (1) email address/password combination, although others involved in the show may access OneView using the designated person’s log-in credentials. 

Advance Warehouse 
The deadline for advance shipping is May 26, 2023. Fern will accept late shipments until June 2, and late penalties do NOT apply. Exhibitors are encouraged to ship early to avoid any unforeseen delays.

Complimentary Wi-Fi is available in the Exhibit Hall. 
Exhibitor Registration 
Your exhibit space comes with two (2) complimentary full-conference registrations, and two (2) exhibit hall-only passes. When your complimentary registrants are firmed up, please email their contact information to, including their job title, email address, and any other contact information you’d like to include in the final attendee list. Each complimentary registrant will receive an automated email confirmation when their information is entered into the registration system.  

Exhibit Hall-Only Passes are available for $250 each. To order please contact

Fee Paid Registrations must be placed via the conference's online Registration Portal.  There you will find the pricing and advance rate information. 
Hotel Reservations
Hyatt Regency Orlando
9801 International Drive 
Orlando, FL  32819  (407) 284-1234

A&WMA has negotiated special discounted rates for attendees at the Hyatt Regency Orlando. Booking at the official A&WMA ACE 2023 hotel gives you the most convenient access to meetings and events so you can spend more time with your colleagues and friends.

Group Rate:  $239 through May 13, 2023
Book your accommodations now!
A&WMA has negotiated special discounted rates for attendees at the Hyatt Regency Orlando. Booking at the official A&WMA ACE 2023 hotel gives you the most convenient access to meetings and events so you can spend more time with your colleagues and friends.

Very Important Notes:
1.  A&WMA does not engage with third-party hotel reservation booking agencies. If you receive a communication from a firm purporting to be affiliated with or authorized by A&WMA to book your hotel reservation, understand that A&WMA assumes no liability for any losses resulting from an individual or organization engaging third-party hotel reservation agents. To reserve a room please call the Hyatt Regency Orlando at (407) 284-1234. 

2. A&WMA does not sell the show lists of attendees or exhibitors to third-party entities at any time. Unauthorized solicitations of A&WMA exhibitors or sponsors are strictly prohibited. Among the most common of these Unauthorized claims of affiliation to A&WMA include Attendee List Sales claims. Should you receive unsolicited emails from people offering to sell you or your organization a show list, you are encouraged to contact A&WMA directly and we will review options including cease and desist orders to dissuade such misrepresentations. 

Have Questions?

Contact Jeff Schurman, Sales Manager, at or 412-904-6003.