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Exhibitor Info - Measurements 2023

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Exhibit Hall Schedule-at-a-Glance 
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  Exhibitor Move-in     Exhibit Hall Open/Close    for Exhibitors   Exhibit Dismantle
Monday, November 13
CONFIRMED TIME* 2:00 pm - 7:00 pm
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Tuesday, November 14
7:00 am - 8:30 am
  Tuesday, November 14
7:00 am - 6:15 pm
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Wednesday, November 15
8:00 am - 3:30 pm 
 
Wednesday, November 15
3:30 pm - 6:00 pm
* 6:00 pm deadline enables staff to turn the ballroom for the next day's group event.










*CONFIRMED START TIME EXPLAINED: Due to contractual terms with the host hotel, the official start time for exhibitor move-in was effectively up in the air... until now! We can confirm that the exhibit space will open to our decorator early enough in the day on Monday, November 13, for exhibitors to begin moving in at 2:00 p.m. that day. Exhibitors setting up on Tuesday, November 14, may do so from 7:00 a.m. to 8:30 a.m. 
Standard Booth Equipment
10'W x 8'D draped exhibit booths with 8' backdrop and 3' side dividers
6' tables covered in vinyl and skirted with two chairs and a wastebasket
7" x 44" booth identification sign
The ballroom is equipped with a standard hotel-grade carpet; custom booth area carpeting is not available. 
 
Electrical Service 
Unless we are notified otherwise, electrical power WILL BE run to each exhibit booth. An invoice for electrical service will be assessed by A&WMA following the conference. Exhibitors declining electrical service must advise jschurman@awma.org at least one (1) day prior to the November 13th Exhibit Hall move-in date. 
Audio-Visual Equipment Rentals
The Sheraton Imperial Hotel's on-site audio-visual provider, American AV, will be available for audio-visual and computer equipment rentals. Please refer to the nearby Service Request Form for pricing and ordering information. Completed forms should be emailed to Erik Hauge, AV Director (ehauge@americanav.com). The AV department telephone number is 919-941-8112.   

Shipping & Receiving 
Exhibitors are strongly advised to ship their booth materials to Southern Exhibition Services (our exhibit hall management partner) Advance Warehouse for delivery to and from the host hotel. Shipments may begin on Friday, October 13, 2023. Shipments received on or before Monday, October 23, 2023, are eligible to receive a 20 percent discount on prepaid orders (only). The deadline for shipments sent to the Advance Warehouse is Friday, November 3, 2023. 

If an exhibitor chooses to ship to the hotel directly the hotel staff advises that shipments will not be accepted more than 3 days before the show as they do not have storage of delivered items.  Note also that it is IMPERATIVE that exhibitors include their company name, dates of the show, and the name of the show--A&WMA's 2023 Air Quality Measurements Conference--on each and every package shipped. It can be extremely difficult to identify boxes that include only the shipper's name absent the additional shipper identifiers.

In addition, the hotel does not accept anything over 100 lbs. 
Wi-Fi
Complimentary Wi-Fi is available in the Exhibit Hall. 
 
Security
A garage door leading to the exhibit hall will be pulled down at the end of each day. However, neither the hotel nor A&WMA are responsible for any lost or stolen items. Exhibitors are encouraged to remove valuables prior to leaving the exhibit hall for the evening. 
 
Hotel Reservations
Sheraton Imperial Hotel 
Raleigh-Durham Airport at Research Triangle Park
4700 Emperor Boulevard
Durham, NC 27703
919-941-5050


Book your hotel reservation now!
Conference room block rate: $169
Cutoff date: October 17, 2023
 

Have Questions?

Contact Jeff Schurman, Sales Manager, at jschurman@awma.org or 412-904-6003.