Exhibitor Info - PFAS 2025
EXHIBITOR INFORMATION SHEET
Tabletop Exhibit Area Schedule-at-a-Glance
Move-in, Move-out
Due to the number of tabletop displays at this event, tables will be pre-assigned by the exhibit hall manager.
- Exhibitor move-in is available on Monday, March 10, from 3:00 pm to 6:00 pm, and Tuesday, March 11, from 7:00 am - 8:00 am. Exhibitors are encouraged to move in on Monday.
- Your 6-foot table may be situated against a back wall or pulled out slightly from the wall to accommodate one or 2 pop-up banners behind the table.
- Full-size (10’ +/- ) exhibit booth displays are not permitted. Displays may not extend horizontally beyond the outer edges of the exhibitors table.
- Exhibitor Move-out should be completed by 7:00 pm on Thursday, March 13.
Exhibit Area Activities
The Exhibit area is open throughout the conference, with dedicated exhibit area activities during
scheduled breaks, and Networking Reception.
The Exhibit area is open throughout the conference, with dedicated exhibit area activities during
scheduled breaks, and Networking Reception.
Exhibitor Services: Electrical Power, Wi-Fi, Audio-Visual Rentals
- Audio-visual/power rentals are available but must be arranged ahead of time with the hotel AV department via emailing Joel Rodriguez: jrodriguez@onservices.com or by phone at (919) 451-5846
- A few wall electrical outlets are available for exhibitor use if nearby, not guaranteed.
- Exhibitors should pack a power strip and extension cord if utilizing electrical service.
- Complimentary Wi-Fi is available.
Conference Location and Travel Information
Hilton Raleigh North Hills
3415 Wake Forest Rd
Raleigh, NC 27609 USA
(919) 872-2323
Book your hotel reservations now!
Conference room block rate by Feb 10: $159
3415 Wake Forest Rd
Raleigh, NC 27609 USA
(919) 872-2323
Book your hotel reservations now!
Conference room block rate by Feb 10: $159
Shipping Instructions
The Hilton Raleigh North Hills will accept and store all boxes and shipments according to the following guidelines: Due to limited storage space, packages should be delivered to the hotel no more than two (2) weeks in advance. Exceptions to this must be brought to the attention of Convention Services Manager: Natalie Whittington│Natalie.Whittington@Hilton.com │Tel. (919) 878-49041.
1. All packages must show the shipper’s phone number and name.
2.Packages shipped to the hotel must be addressed as follows:
Hilton Raleigh North Hills │3415 Wake Forest Rd. │Raleigh, NC 27609
Company Name/Conference Name
Exhibitor First Last Name
Event dates: March 11-13, 2025
Event manager name: Natalie Whittington
The Hilton Raleigh North Hills and the A&WMA are not responsible for any valuable contents being shipped.We recommend that guests place a packing slip in both the inside & outside of each package. Any shipping charges payable to FedEx, UPS, US Postal Service, and any shipping, freight, and courier services are the sole responsibility of the guest and will not be covered by A&WMA or the Hotel.
After-Hours Security & Hotel Parking
The exhibits will be located outside of the Grand Ballroom in the pre-function space.
The exhibit area is unlocked and unguarded. Exhibitors are encouraged to remove all valuables from the exhibit area when departing for the evenings.
Some items could be moved into the Ballroom to be locked overnight if needed.
Parking is free during the day for conference attendees. Please see the hotel front desk for any overnight parking needs/fees if applicable.
The exhibit area is unlocked and unguarded. Exhibitors are encouraged to remove all valuables from the exhibit area when departing for the evenings.
Some items could be moved into the Ballroom to be locked overnight if needed.
Parking is free during the day for conference attendees. Please see the hotel front desk for any overnight parking needs/fees if applicable.
