Exhibitor Info - PFAS 2022
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EXHIBITOR INFORMATION SHEET
1. Tabletop Exhibit Area Schedule-at-a-Glance
Move-in, Move-out
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Exhibitor Move-in is available beginning at 7:00 AM, November 8, in Imperial 1-2. Each 8’ L x 36” W display table will be available on a first-come-first-served basis.
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Exhibitor Move-out should be completed by 6:00 PM on November 10.
Exhibit Area Activities
The Exhibit area is open throughout the conference, with dedicated exhibit area activities during scheduled breaks and the Exhibitor Reception.
2. Exhibitor Services: Electrical Power, Wi-Fi, Audio-Visual Rentals
Electrical Service
Exhibitors may order electrical power at their exhibit table by emailing a service request to jschurman@awma.org. The cost of electrical service is $30 per day, payable in advance by including credit card information in your email request. Alternatively, card information may be taken over the phone by providing a call-back phone number. Exhibitors not requesting power in advance may not plug into wall outlets.
Wi-Fi
Exhibitors may order Wi-Fi by emailing a service request to jschurman@awma.org. The cost of Wi-Fi service is $50 for the 3-day conference (11/8-10/22), payable in advance by including credit card information in your email request. Alternatively, card information may be taken over the phone by providing a call-back phone number.
Audio Visual Rentals
Audio-Visual rentals are available but must be arranged ahead of time with the hotel AV department. An AV order form is found on Page 3.
3. Conference Location and Travel Information
Sheraton Imperial Hotel
Raleigh-Durham Airport at Research Triangle Park
4700 Emperor Boulevard
Durham, NC 27703
919-941-5050
Conference room block rate: $139
Cutoff date: October 12, 2022
Raleigh-Durham Airport at Research Triangle Park
4700 Emperor Boulevard
Durham, NC 27703
919-941-5050
Conference room block rate: $139
Cutoff date: October 12, 2022
4. Shipping Instructions
Guest Packages/Shipping
The Hotel will not accept any packages more than 3 days before the event. Shipments must include the following information:
The Hotel will not accept any packages more than 3 days before the event. Shipments must include the following information:
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Company/Group Name: A&WMA 2022 Air Quality Models Conference
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Event Manager Name: Cindy Fontanesi
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Conference Dates: November 8-10, 2022
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Shipper Return Address (Note: this is often the only way to identify the owner of a package)
The Hotel will not assume any responsibility for the theft, damage, or loss of any missing items. Exhibitors are responsible to remove valuables upon departing the exhibit area each day.
Please note: The hotel will not accept any packages over 100 pounds. Loading dock deliveries of larger containers, as well as transport to the exhibit area are permitted. Keep in mind anything over 100 lbs. will be the responsibility of the exhibitor to move. The exhibitor will be responsible for any fees incurred for this service.
Return Packages/Shipping
Exhibitors are responsible for bringing carrier-authorized shipping label(s) for return shipments. Exhibitors are responsible for packing up, taping, and securing shipping labels to their boxes. Exhibitors are also responsible for contacting their return shipment carrier (FedEx and UPS preferred) to arrange for package pickup.
Please note: The hotel will not accept any packages over 100 pounds. Loading dock deliveries of larger containers, as well as transport to the exhibit area are permitted. Keep in mind anything over 100 lbs. will be the responsibility of the exhibitor to move. The exhibitor will be responsible for any fees incurred for this service.
Return Packages/Shipping
Exhibitors are responsible for bringing carrier-authorized shipping label(s) for return shipments. Exhibitors are responsible for packing up, taping, and securing shipping labels to their boxes. Exhibitors are also responsible for contacting their return shipment carrier (FedEx and UPS preferred) to arrange for package pickup.
5. After-Hours Security
Security guards will not be stationed outside the exhibit area after hours. Exhibitors are encouraged to remove all valuables from the exhibit area as they depart for the evening.
