Exhibitor Info - MEGA 2023
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EXHIBITOR INFORMATION SHEET
Printable Instructions
EXHIBITOR INFORMATION SHEET
1. Tabletop Exhibit Area Schedule-at-a-Glance
Move-in, Move-out
- Exhibitor Move-in begins at 7:00 am on Tuesday, September 26, 2023. Exhibit tables (6’ in length) will be assigned on a first-come first-served basis.
- Exhibitor Move-out should be completed by 6:00 pm on Wednesday, September 27, 2023.
Exhibit Area Activities
The Exhibit area is open throughout the conference, with dedicated exhibit area activities during morning and afternoon refreshment breaks, and Exhibitor Reception.
Electrical Power and Audio-Visual Rentals. The Sheraton’s in-house audio-visual provider, On Services, will be available to arrange electrical power and audio-visual equipment rentals like monitors, power strips, WiFi, etc. Please refer to the nearby Exhibitor Service Request Form (.xlsx) for pricing and ordering information. Completed forms should be emailed to Amber Gordon, at amber.gordon@sheratonstationsquare.com. All orders must be submitted at least one week prior to arrival.
3. Conference Location and Travel Information
Sheraton Pittsburgh Hotel at Station Square
300 West Station Square Drive
Pittsburgh, PA 15219
Phone: (412) 261-2000
Book your hotel reservation for MEGA 2023!
Conference room block rate: $179
Cutoff date: August 28, 2023
Please note: A&WMA does not engage with third-party hotel reservation booking agencies. If you receive a communication from an individual or firm purporting to be affiliated with or authorized by A&WMA to book your hotel reservation, understand that A&WMA assumes no liability for any losses resulting from an individual or organization engaging third-party hotel reservation agents. To reserve a room please call the host hotel at the telephone number above.
4. Shipping and Security
The Hotel will not accept any packages more than 3 days before the event. Shipping instructions are provided on the Exhibitor Request Form. Received packages that are properly labeled will be placed in the Exhibit room when it is available for exhibitors to set up. Returning boxes must be packed and labeled by the exhibitor and can be left in the exhibit room. Exhibitors may bring small boxes into the facility by hand.
The hotel does not have daily FedEx and UPS pickups. Exhibitors must schedule pickups for outbound packages.
The hotel does not have a dedicated security team to guard exhibit displays overnight. However, the exhibit room will be locked after hours. Exhibitors are encouraged to remove all valuables from the exhibit hall before departing for the day. A&WMA will not be responsible for any lost, damaged, or stolen items.
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