Exhibitor Info - VAPOR 2023

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1. Tabletop Exhibit Area Schedule-at-a-Glance

Move-in, Move-out
  • Exhibitor Move-in is available beginning at 7:00 am on Tuesday, October 3, 2023, in the exhibit area on the Ballroom level (4th level) adjacent to the conference room. Tables are not assigned before the conference and will be available on a first-come-first-served basis.   
  • Exhibitor Move-out should be completed by 6:00 pm on Wednesday, October 4, 2023.
Exhibit Area Activities 
The Exhibit area is open throughout the conference with dedicated exhibit area activities during morning and afternoon refreshment breaks, and Exhibitor Reception. In addition, the exhibit area will be open to visitors before and after each day's technical program in an unofficial capacity. Attendees are encouraged to visit the exhibitors during these times; exhibitors are encouraged to enjoy the many technical sessions, and social events, throughout the conference. 
2. Exhibitor Services: WiFi, Electrical Power, Audio-Visual, Security

Encore Global, Inc., the Sheraton’s in-house Audio-Visual provider, will be your main point of contact regarding audio, visual, and internet needs. Encore is an industry leader with a comprehensive line of equipment and technical expertise.  Encore is conveniently located onsite and understands the unique aspects of the hotel’s event spaces. An AV order form will be posted to this page shortly. 

Please be aware of the following important notes regarding events at the Sheraton Grand Chicago:
  • Power (GES): GES is the exclusive provider of power on the ballroom level (4th level). They also provide power for non-Encore rented equipment in breakout spaces on other floors. This includes power strips, charging stations, etc. GES handles stage wash labor when lights are hung from a Unistrut. To receive a quote for these services please contact Tiffeny Richardson (
  • Teamsters: Our loading dock is a teamster dock and requires union labor for load-in/out of non-Encore provided events. If you will be using an outside audio-visual company, please contact Tiffeny Richardson ( at GES regarding dock labor. Exhibit display materials may be walked into the hotel and stored in the exhibitor’s suite. Larger shipments to the loading dock must be pre-arranged with the hotel.
3. Conference Location and Travel Information

Sheraton Grand Chicago
301 East North Water Street
Chicago, IL 60611

Book your hotel reservation now!
Cutoff date: September 11, 2023
Book your hotel reservation now!
Conference room block rate: $269

Important Note
A&WMA does not engage third-party hotel reservation booking agencies for any of our conferences. If you receive a communication from an individual or firm purporting to be affiliated with or authorized by A&WMA to book your hotel reservation, understand that they are not. A&WMA assumes no liability for any losses resulting from an individual or organization engaging a third-party hotel reservation agent. To reserve a room please call the Sheraton Grand Chicago at 312-464-1000.

4. Shipping Instructions
A FedEx Office located at the Sheraton Grand Chicago Riverwalk for exhibitors' convenience. Please refer to the FedEx Office Shipping Instructions to ensure that your packages arrive on time and intact. Shipping questions should be referred to the FedEx Office Business Center, at 312-755-0314, or by email at


Have Questions?

Contact Jeff Schurman, Sales Manager, at